![]() Estimates for travel costs that will be paid using the travel cash advance must be included on the travel authorization.Advance amounts must be rounded to the nearest $1. In those instances where an advance is necessary and allowable, the travel cash advance will not exceed 100% of the estimated expenses to be paid by the traveler.(Refer to UW System Administrative Policy 240 Relocation and Temporary or Indefinite Work Assignments) Advances for moving expenses are supported by a copy of the lowest estimate and the approval letter authorizing reimbursement. ![]() Parameters concerning eligibility and dollar limits for a travel advance may be set by the institution business office. Only faculty and staff on the payroll at the time of the advance request, or new employees in connection with a household move, may be eligible to receive a travel cash advance.Need for travel cash advances versus card payment must be supported by explanation on the request.įor the limited cases where a travel cash advance is necessary: Since the bulk of travel-related expenses may be charged to a UW purchasing card or placed on an employee-issued travel card, employees should refrain from requesting a travel advance unless absolutely necessary. ![]() All UW employees who travel on UW business at least once per calendar year should apply for a travel card to be used to pay for the majority of their University sponsored travel expenses. The UW System has a contract with US Bank to provide no-fee travel cards for the purpose of reducing or eliminating the need for travel cash advances and employee out-of-pocket spending.
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